Practical information for shipping companies

Milestones and Compliance Tasks

if the NEa ise your Administering Authority, please find below an overview of your compliance tasks and helpful links.

1. 1. Register in Thetis MRV or check the existing registration

   1. Thetis MRV is used to submit, verify and approve monitoring plans, emissions reports and reports at company level. Please note that it is very important to update company information and contact details in THETIS MRV.

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2. 2. Draft or edit a monitoring plan per ship

   1. The required contents and template of a monitoring plan are stated in the Commission Implementing Regulation (EU) 2023/2449, annex 1. The monitoring plan may be drafted using the entry format in Thetis MRV, or by uploading the drafted monitoring plan in a XML template in Thetis MRV.

      The NEa conducts a completeness test to determine if an MP (Monitoring Plan) is complete before initiating a full evaluation. Further details about the completeness test are available on this webpage. A preliminary review of MPs submitted to NEa has revealed that many of them have deficiencies in similar areas. This webpage provides a list of these common deficiencies found in MPs.

   2. Helpful links

      • EMSA FAQ Monitoring plan
      • More information on the XLS template.
      • Completeness Test MP
      • Common Deficiencies MP's

3. 3. Appoint/contract an accredited verifier

   1. The verifier assesses the completeness, accuracy, relevance and the conformity of the monitoring plan, the emissions report and the report at company level. It is possible to appoint different verifiers for different ships, the emissions report and the report at company level. The shipping company may contract any verifier that has been accredited by an EU Member State. You can find an accredited verifier via the national accreditation bodies of the Member States. For the Netherlands, this is the Raad voor Accreditatie.

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4. 4. From January 1st 2024: monitor greenhouse gas emissions

   1. From 1^st January 2024, monitor the greenhouse gas emissions of each of your ships in accordance with the monitoring plan. 

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5. 5. Open a Maritime Operator Holding Account in the Union Registry

   1. A Maritime Operator Holding Account should opened by the shipowner or the organisation or person that is mandated by the shipowner. In case of a mandated organisation or person, the document stating the mandate shall be included in the registration for a MOHA. You can open a MOHA here.

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6. 6. By April 1st 2024: submit the verified monitoring plan

   1. Submit the verified monitoring plan to the administering authority via Thetis MRV. The Dutch Emissions Authority will approve the monitoring plan and inform you about this via a formal decision. When a monitoring plan is not submitted by 1^st June, the NEa may take enforcement actions. The nature of these actions will depend on the specific circumstances of the case.

   2. Helpful link

      THETIS MRV Videos - THETIS MRV - Companies - EMSA - European Maritime Safety Agency (europa.eu)

7. 7. By March 31, 2025: submit a satisfactorily verified emissions report for each ship

   1. Prepare an emissions report per ship and have it verified.

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8. 8. By March 31st, 2025: submit a satisfactorily verified aggregated emissions report on company level

   1. You send in the verified emissions reports via Thetis MRV.

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9. 9. By March 31st, 2025: enter the verified emissions figures

   1. You send in the verified emissions reports via EU ETS Registry.

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10. 10. By March 31st, 2025: have the emissions figures in the registry confirmed by your verifier

    1. You send in the verified emissions reports via EU ETS Registry.

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11. 11. By September 30st, 2025: surrender the equivalent number of allowances by 30 September 2025 in the EU ETS registry

    1. You send in the verified emissions reports via EU ETS Registry.

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12. 12. Regularly check whether the monitoring plan needs to be updated

    1. Check at least annually whether a ships monitoring plan reflects the nature and functioning of the ship, and whether de monitoring methodology can be improved. Update or modify monitoring plans when changes occur.

       Article 7 of the Regulation (EU) 2015/757 prescribes in which situations the monitoring plan shall be modified. Take account of the recommendations included in the verification reports in subsequent monitoring and reporting.

    2. Helpful link

       • When to adjust your MP.